A trading subsidiary of one of the world’s largest banks was looking to relocate its London office to a space within its parent company’s building. Our company was selected due to our ability to program manage the fit-out of the new space as well as the technology migration and implementation.
The first stage of the work was to perform a brief audit of the existing office and a more in-depth assessment of the proposed space and associated infrastructure. Local and wide area data networks were evaluated including those dedicated to disaster recovery. Equipment on the network was audited along with all aspects of desktop and end-user computing. Structured cabling and draft power supply were assessed and checks were made for cooling and raised floor requirements; port requirements for all user types were carefully estimated. The disaster recovery and business continuity plans for technology space allocations and information services were checked and the pre-agreed comms room space allocation was verified.
An assessment of the physical area was also made. This included assessments of the 3D space, access control, engineering systems, physical security and fire suppression. A report was provided at the end of this stage confirming all data collected.
The next stage was to provide a proposal for all aspects of the work, from restoring the existing office to its unoccupied state, in line with the landlord’s conditions, to fully fitting out the new space. It was specified which furniture, fittings and technology equipment would be sourced by JP Reis and which would be supplied by the client. A design brief, in keeping with the wider bank building, was approved for the new location with new trading desks, wall finishes, and floor coverings included.
A JP Reis program manager was the main client contact for the whole project and also acted as construction manager and chief liaison with the landlords at both addresses. A full risk assessment and method statement [RAMS] was provided to explain how work would take place.
New servers were installed in reserved cabinet space and required cabling was installed. Carpets, wall finishes and other small design features were fitted and the new, bespoke desks were delivered from the South Coast and assembled. Contemporary domestic areas including kitchen and washrooms were also fitted out.
Computer equipment, personal effects and other required items from the existing office were carefully packed on the Friday and transported to the new site where everything was put in place. Technology was installed and tested so that work could start on the Monday morning without interruption.
The work is now complete. The final requirement was the dilapidation work that the landlord required on the vacated premises. Our client is now fully operational in the new space within the parent company’s building.