Privacy Policy

JP Reis take privacy and data protection seriously. We meet or exceed the requirements of the jurisdictions in which we operate. Full details are included below:

Who are JP Reis?

JP Reis has operating companies in London, New York, Hong Kong, Dublin and Sydney. We provide IT and telecom consultancy, project and program management and staff augmentation.

What does this Policy cover?

JP Reis take’s your personal data seriously. This policy:

  • sets out the types of personal data that we collect about you
  • explains how and why we collect and use your personal data
  • explains how long we keep your personal data for
  • explains when, why and with who we will share your personal data;
  • sets out the legal basis we have for using your personal data;
  • explains the effect of refusing to provide the personal data requested;
  • explains the different rights and choices you have when it comes to your personal data; and
  • explains how we may contact you and how you can contact us.
What data is collected from this website?

You are not required to input any personal information to use this website in general, however, access to certain areas or resources may require personal information to be recorded. In these cases, the use of personal data is clearly stated and voluntary entry by the user is required. Any such personal information which we receive via this website will be used by us only for the purposes for which it was received and for any future communications with the sender of such information by JP Reis. We will not, however, disclose any personal information we receive in respect of your use of the website to any third party without your permission except as required by law. Whilst we take all reasonable precautions to protect any personal data users may input via this website we cannot be responsible for and therefore exclude all liability for loss or misuse of personal data which is intercepted or otherwise accessed by unauthorised persons.

What personal data do we collect about contract workers?

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of placement on assignment. This information includes your name, address, contact details, date of birth, CVs, educational records, work history, employment and references. We also keep a record of our email or phone call correspondence with you.

If we are successful in placing you on an assignment, we may request details such as your bank details and identification documents.
We may also collect sensitive personal data about you, in the form of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation. We only collect sensitive personal data from you, and further process this data, where you have given explicit consent.

Where do we collect personal data about you from?
  • Directly from you. This is information you provide while searching for a new opportunity or during the stages of screening or on-boarding.
  • From an agent or third party acting on your behalf.
  • Through publicly available sources including job boards and LinkedIn.
  • By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How and why we use your personal data?

We use your personal data to match your skills, experience and education for suitability on professional assignments. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client. If you are chosen by the client we may need to obtain more information from you for subsequent phases of any on-boarding process.

How long do we keep your personal data for?
  • Candidate or bench data: 2 years following the last contact.
  • Placed contractor data: 2 years following the last contact.
  • Consultant data: 2 years following the last contact.
  • Client data: 2 years following the last contact or after termination of service agreement.
Who do we share your personal data with?

Your personal data is shared with the client with whom JP Reis is engaging.

What legal basis do we have for using your information?

For prospective candidates, contractors, consultants, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find suitable subject matter experts and to contact clients and referees.

If you are shortlisted for any assignment or engagement, then this may involve the processing of more detailed personal information including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you. Occasionally, we may perform some direct marketing having performed a legitimate interests audit for each and any recipient.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we will be unable to propose your services to clients for certain assignments.

Do we make automated decisions concerning you?

No, we do not carry out automated profiling.

Do we use cookies to collect personal data on you?

No, we do not use Cookies to collect personal data on you.

Do we transfer your data outside of your home country?

Due to the international nature of our business and our client engagements, your personal data is likely to be transferred to other countries as part of screening, benching and on-boarding processes. Internal data transferred between our offices in London, Dublin, New York, Sydney and Hong Kong will be treated with the highest standards of data protection.

We will also have to transfer data to countries whose privacy laws may be different from those in your home country. When we transfer data to a country that has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data.

To find out more about how we safeguard your information in relation to transfers contact us on info@jpreis.com

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

Rights

Details

  1. The right to be informed.

You have the right to be provided with clear, transparent and easily understandable information about your rights and about how we use your information. This is why we’re providing the information in this Policy.

  1. The right of access.

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is done to ensure you are aware and can check that we’re using your information in accordance with data protection law.

  1. The right to rectification.

You are entitled to have your information corrected if it is inaccurate or incomplete.

  1. The right to erasure.

This is also known as ‘the right to be forgotten’ and enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep it. There is no general right to erasure; there are exceptions.

  1. The right to restrict processing.

You have the right to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future. .

  1. The right to data portability.

You have the right to obtain and use your personal data for your own purposes.

  1. The right to be informed.

You have the right to object to certain types of processing, including processing for direct mail (i.e. if you no longer want to be contacted with potential opportunities).

  1. The right to lodge a complaint.

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

  1. The right to withdraw consent.

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time, although, if you do so it does not mean that anything we have done with your personal data with your consent up to that point is unlawful.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

  • baseless or excessive/repeated requests, or
  • further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?

We may contact you by phone, email or social media. Please let us know if you prefer a particular channel.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us using the most applicable email address from below:

London Office:
New York Office:
Hong Kong Office:
Dublin Office:
Sydney Office:

ukinfo@jpreis.com
usinfo@jpreis.com
hkinfo@jpreis.com
irinfo@jpreis.com
ausinfo@jpreis.com